[Grad-postdoc-assn] What to do when a film crew contacts you

[Paula Fisher]

---------- Forwarded message ----------
From: Liz Marsis <marsis at ucar.edu>
Date: Tue, Nov 10, 2015 at 4:29 PM
Subject: [Admin_net] What to do when a film crew contacts you
To: Admin_Net <admin_net at ucar.edu>
Cc: David Hosansky <hosansky at ucar.edu>, Jeff Smith <jeffs at ucar.edu>


Dear Admins,


Below is the copy contained in the attachment:


*What to do when a film crew contacts you*



NCAR has received a high number of film crew requests in recent months,
with documentary makers and television reporters increasingly interested in
covering our research. Please share these procedures with your labs and
sections to assure the success of film crew interviews while minimizing the
impact on NCAR or UCAR staff.



If you or a scientist are contacted by a film crew, please notify us at the
NCAR|UCAR Media Office as soon as possible:

·      *David Hosansky*, science writer and manager of media relations (
hosansky at ucar.edu, x8611)

·      *Jeff Smith*, science writer and public information officer (
jeffs at ucar.edu, 303-497-2679)



Once notified, the Media Office assures that these criteria are met:



·      Film crews are permitted only if they are producing stories that
involve our organization. They are not allowed to use our facilities for
commercial shoots or stories that are not related to NCAR or UCAR.

·      Film crews must be associated with an accredited organization and
have a scheduled date for when their story will air.

·      UCAR Security and other staff that may be affected by a crew visit
must be notified in advance.

·      Film crews must be escorted during all times when they are on our
premises. The Media Office, or a designated representative of the office,
is responsible for escorting the crews.



At the Media Office within NCAR|UCAR Communications, we're pleased that
efforts to raise NCAR's visibility have born fruit as television reporters
and documentary producers reach out to us, wanting to cover our research.
Stories by established documentary filmmakers and widely viewed television
channels regularly appear across the U.S. and as far away as Japan and
Chile. Film crews, however, can be highly labor intensive.  These
procedures, developed in consultation with NSF, are designed to minimize
any inconvenience that a film crew may present to staff.



If you have any questions, please contact David Hosansky or Jeff Smith.

-- 
Liz Marsis
Communications Specialist
University Corporation for Atmospheric Research (UCAR
<http://www.ucar.edu/governance>)
3375 Mitchell Lane
Boulder, CO 80301
Direct Line: 303-497-1657
marsis at ucar.edu

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