[ES_JOBS_NET] Undergrad. Program Professional, Atmospheric and Oceanic Sciences Dept., Univ. of Colorado Boulder

[Christine Wiedinmyer]

https://jobs.colorado.edu/jobs/JobDetail/Research-Scientist-II/73232

The* Atmospheric and Oceanic Sciences Department *at CU Boulder invites
applications for an *Undergraduate Program Professional*! This position
supports the department’s undergraduate academic program by coordinating
daily operations and providing guidance to students, faculty, and staff.
This position applies knowledge of academic administration and university
systems to manage program logistics, assist with undergraduate advising
processes, and ensure curriculum and policy requirements are met. The role
regularly solves moderately complex program and student issues, determining
appropriate actions within established guidelines and referring unique
cases for further review when needed.

In addition, this position collaborates with faculty and departmental staff
to organize activities and events, support applied learning or research
opportunities, and contribute to efforts that enhance student engagement
and retention.

The Undergraduate Program Professional may provide direction to student
employees or staff assisting with program tasks, ensuring consistency and
accuracy in undergraduate program support.
The University of Colorado Boulder is committed to building a culturally
diverse community of faculty, staff, and students dedicated to contributing
to an inclusive campus environment. We are an Equal Opportunity employer,
including veterans and individuals with disabilities.
 Who We Are
Who We Are

The Department of Atmospheric and Oceanic Sciences (ATOC) provides a
world-class, interdisciplinary research and educational environment to
examine the dynamical, physical, and chemical processes that occur in the
atmosphere and ocean. A major theme is the establishment of a physical
basis for observing, modeling, and understanding climate and global change.

The University of Colorado Boulder is located in a region having the
greatest concentration of geophysical researchers in the nation and perhaps
the world. The proximity of ATOC to this atmospheric and oceanic science
excellence <https://www.colorado.edu/atoc/research/boulder-labs> is the
foundation of our unique philosophy and vision, which elevates our
department to one of worldwide prominence. The guiding principle of ATOC is
to be the focal point for atmospheric and oceanic science education and
research training in this geographic region of world-renowned excellence.
The University of Colorado, Boulder was ranked number one in atmospheric
science in Shanghai Ranking's 2018, 2019, 2020, 2021, and 2022 Global
Ranking of Academic Subjects.
 What Your Key Responsibilities Will Be
What Your Key Responsibilities Will Be

*Undergraduate Program Management and Administration:*

   - Coordinates the day-to-day operations of the undergraduate program,
   supporting the Chair, Associate Chair, Director of Undergraduate Education,
   and academic advisors with program logistics and routine planning needs.
   - Assists the Associate Chair in preparing the department’s course
   schedule by gathering teaching requests, reviewing enrollment patterns, and
   providing data to support scheduling decisions.
   - Processes curriculum updates in coordination with Associate Chairs,
   advisors, curriculum committees, the College of Arts & Sciences, and the
   Registrar’s Office to ensure changes follow policy and are accurately
   reflected in the course catalog.
   - Maintains program procedures and resources, applying knowledge of
   university systems to resolve routine and moderately complex issues in
   program administration.
   - Collects and compiles data for departmental reporting and
   institutional surveys, providing summaries that inform leadership on
   enrollment, student progress, and program activities.
   - Organizes and manages program records, ensuring compliance with
   university retention requirements and maintaining accessible, accurate
   files for departmental use.
   - Provides guidance and assistance to faculty, staff, and student
   employees on undergraduate program processes, serving as a point of contact
   for routine program questions.
   - Works with the Graduate Program Professional and departmental staff to
   coordinate processes that overlap across undergraduate and graduate
   programs, contributing to consistency and efficiency.
   - Supports departmental efforts to deliver undergraduate program
   services that promote student success and align with the department’s
   educational mission.

*Undergraduate Research Program Operations and Mentoring:*

   - Coordinates opportunities for undergraduate students to engage in
   faculty-led or curriculum-based research or applied experiences by
   maintaining information on available research and assisting with placement
   logistics.
   - Coordinates undergraduate student appointments for research and
   teaching.
   - Coordinates undergraduate student fellowships, including
   communications with students, participating in required training,
   processing financial aid, and assisting with the selection process.
   - Supports the Director for Undergraduate Education in student mentoring
   and learning assessment, including email communications, scheduling
   meetings, providing guidance on course and graduation requirements, meeting
   with students, and conducting annual questionnaires.
   - Organizes events that highlight undergraduate research and applied
   learning, including poster sessions or informational workshops, handling
   scheduling, logistics and communication with participants.
   - Collects and organizes data on student research participation,
   prepares summaries for departmental use, and contributes information for
   annual reports or program reviews.
   - May provide assistance with undergraduate student career development
   events and courses and external advisory board events focusing on student
   success.

*Curriculum/Course Scheduling Management and Support:*

   - Coordinates the day-to-day administration of the undergraduate
   academic program, including gathering enrollment information, preparing
   course schedules, and supporting the Associate Chair in planning for
   changes in student demand.
   - Reviews enrollment data to identify scheduling needs, such as courses
   with higher or lower demand, and suggests reasonable adjustments that
   support students, faculty, and available classroom space.
   - Enters and updates department courses, recitations, and laboratories
   in CU-SIS each semester, ensuring accuracy and compliance with university
   procedures, and works with others to resolve basic scheduling issues.
   - Serves as a departmental contact for student registration and
   enrollment, providing guidance to students, instructors, and advisors
   during registration and adjustment periods, and resolving routine
   enrollment questions.
   - Manages prerequisite checks, grade submissions, and special enrollment
   requests, referring unique or complex cases to the Associate Chair or
   senior staff as appropriate.
   - Compiles and organizes departmental data on enrollment and student
   progress, preparing reports that assist leadership in planning and program
   assessment.
   - Coordinates logistics for exam accommodations and disability-related
   support for undergraduate courses, collaborating with staff and campus
   partners to ensure accessibility needs are met.

*Event Planning and Operational Support:*

*Operational Support:*


   - Maintains the department’s digital presence by updating websites,
   event calendars, and online content to ensure accuracy, accessibility, and
   timely communication of departmental information.
   - Coordinates communications and outreach tasks.
   - Tracks departmental equipment and assets, assisting with ordering,
   record-keeping, and disposal in accordance with university policy.
   - Helps manage space and resource allocation for undergraduate events.
   - Provides general support to departmental leadership by gathering
   information and assisting with improvements to communication and engagement
   activities.

*Event Planning/Management:*


   - Coordinates logistics for departmental events and committees that
   support student engagement, including welcome events, social events
   throughout the year, and student organizations.
   - Assists with planning and execution of departmental events such as
   poster session, and recognition ceremonies by reserving space, preparing
   materials, and communicating with participants.
   - Works with faculty and staff to recruit volunteers and ensure
   resources are in place for departmental events and student programs.
   - Supports cross-unit events by gathering student and award information
   and assisting with event logistics.
   - Supports and participates in undergraduate student recruitment events
   organized by the department or university.
   - Coordinates venues, prepares event materials, and communicates with
   vendors and campus partners to ensure events run smoothly.

*Other/Projects:*

   - Other duties as assigned that support the success and operations of
   the department’s undergraduate program and its research.

 What You Should Know
What You Should Know

   - *Hybrid Schedule:* At least 4 days a week on campus based on the
   business needs of the department.
   - *Standard Business Hours:* 8:00 AM - 5:00 PM | Monday - Friday
   - Employee may be expected to be on campus Monday-Friday during
   onboarding, training, and/or professional development events/meetings.

 What We Can Offer
What We Can Offer

The annual salary range for this full-time position is $55,100-$57,000.
 Benefits
Benefits
The University of Colorado offers excellent benefits
<https://www.colorado.edu/jobs/benefits>, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The University of
Colorado Boulder is one of the largest employers in Boulder County and
offers an inspiring higher education environment. Learn more about the
University
of Colorado Boulder <https://www.colorado.edu/about>.
 Be Statements
Be Statements
Be ambitious. Be inspired. Be Boulder.
 What We Require
What We Require

   - Bachelor's degree from an accredited college or university.
   - Equivalent combination of education and experience may substitute.
   - 1+ years of professional experience coordinating or supporting complex
   programs, managing compliance and reporting requirements, or supporting
   services in a regulated or structured environment.

 What You Will Need
What You Will Need

   - Demonstrated problem-solving and decision-making skills.
   - Ability to effectively prioritize multiple priorities and due dates.
   - Written and verbal communication skills with the ability to explain
   complex policies and procedures.
   - High degree of professionalism and ability to maintain confidentiality
   and work with sensitive information.
   - Demonstrated ability to proactively analyze issues so as to foresee
   possible problems or concerns that may arise and to develop proactive
   solutions and initiate related action.
   - Ability to establish/maintain positive and cooperative working
   relationships within the department and with outside units.
   - Proficiency with Microsoft Office applications (Word, Excel,
   PowerPoint, Teams, Outlook).
   - Strong interpersonal and communication skills, with an emphasis on
   collaboration and clarity.

 What We Would Like You to Have
What We Would Like You to Have

   - Bachelor's degree from an accredited college or university.
   - 2+ years of professional experience coordinating academic programs
   and/or working in higher education.
   - Experience developing or facilitating programs that enhance student
   engagement, belonging, and access to campus and community resources.
   - Experience with complex data and tracking systems.

 Special Instructions
Special Instructions

To apply, please submit the following materials:

   1. A current resume.
   2. A cover letter that specifically tells us how your background and
   experience align with the requirements, qualifications, and
   responsibilities of the position.

We may request references at a later time.

Please apply by *July 21st, 2026 *for consideration.

Note: Application materials will not be accepted via email. For
consideration, please apply through CU Boulder Jobs
<http://colorado.edu/jobs>.

In compliance with the Colorado Job Application Fairness Act, in any
materials you submit, you may redact or remove age-identifying information
such as age, date of birth, or dates of school attendance or graduation.
You will not be penalized for redacting or removing this information.
Posting Contact Information

*Posting Contact Name:* Boulder Campus Human Resources

*Posting Contact Email:* Recruiting at colorado.edu
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