[ES_JOBS_NET] ECMWF Job for: Contract Management Officer, Grade A2, Ref.: VN21-07, Closing date: 29 March 2021

Tue Mar 9 14:57:02 MST 2021

Please share this exciting opportunity at ECMWF.  The position will be based in Bonn in Germany.
Thank you!
Julie Palmer

Contract Management Officer

1.    Position information

Vacancy No.: VN21-07

Department: Copernicus

Grade: A2

Section: Contract Management

Job Ref. No.: STF-PL/21-07

Reports to: Head Copernicus Contract Management Section

Publication Date: 26 February 2021

Closing Date: 29 March 2021

Location: Bonn, Germany

2.    About ECMWF

ECMWF is both a research institute and a 24/7 operational service, producing numerical weather predictions for its Member and Co-operating States as well as users around the world. ECMWF carries out scientific and technical research and analysis aiming to continuously improve global prediction. ECMWF processes in its high-performance computing facility large amounts of observations to provide up-to-date global analyses and climate reanalyses of the atmosphere, ocean and land surface. For details, see www.ecmwf.int/

Over the years, ECMWF’s partnership with the European Union has grown, and in 2014 ECMWF became an entrusted entity to operate the Copernicus Atmosphere Monitoring Service (CAMS) and the Copernicus Climate Change Service (C3S) on behalf of the European Commission until mid-2021 and ECMWF is preparing plans for the next phase of the Copernicus Programme for the period 2021-2027.

ECMWF currently operates from its headquarters, located in Reading, UK, and its data centre located in Bologna, Italy. Over the course of 2021, ECMWF will be opening additional new premises in Bonn, Germany.

Copernicus is the European Union (EU) flagship Earth-observation programme. The Copernicus programme ensures operational monitoring of the atmosphere, oceans, and continental surfaces, and provides reliable, validated information services for a range of environmental and security applications. Based on the exploitation of space based and in situ observations and models, Copernicus provides information services for land, marine, atmospheric and climate monitoring, as well as emergency management and security. For details, see www.copernicus.eu

The Copernicus Atmosphere Monitoring Service (CAMS) service provides consistent and quality controlled information related to air pollution and health, solar energy, greenhouse gases and climate forcing, everywhere in the world. For details, see www.atmosphere.copernicus.eu/

The Copernicus Climate Change Service (C3S) service provides authoritative information about the past, present and future climate, as well as tools to enable climate change mitigation and adaptation strategies by policy makers and businesses.

For details, see: www.climate.copernicus.eu/

3.    Summary of role

The position is in the Contract Management Section of ECMWF’s Copernicus Services Department.

ECMWF is issuing competitive calls to procure most elements of the Copernicus Atmosphere Monitoring Service (CAMS) and the Copernicus Climate Change Service (C3S) operational services.

The Copernicus Contract Management Section is responsible for the contracts implementation including both the negotiations of new contracts and their compliance with the contractual arrangements of signed contracts. The Section is managing +200 active service contracts focusing on data and information services delivery, studies and use cases, IT development services and communication and training activities. Contracts involve private and public entities from most of the EU and ECMWF Member States.

In this role, the Contract Management Officer will work closely with the Head of the Contract Management Section as well as with other members of the team. He or she will be in daily contact with the contractors and throughout the contract negotiation and implementation process, the successful candidate will collaborate with technical and scientific colleagues responsible for tracking the technical implementation of the contracts. For procurement, legal and financial aspects, the Contract Management Officer will work closely with colleagues in the Administration Department of ECMWF.

4.    Main duties and key responsibilities

·          Negotiating the service contracts and ensure the best value for money for the services

·          Managing the signed Framework Agreements, and subsequent amendments

·          Ensuring the day-to-day communication and providing guidance to contractors, in liaison with the technical contract leads

·          Managing the follow-up of contractual milestones and deliverables and implementing corrective measures where needed

·          Ensuring the timely implementation of the Contract Performance Verification process and linked payments for a set of contracts

·          Working closely with Finance section to monitor the payments

·          Co-ordinating and contributing to progress review meetings with contractors and preparing written reports and presentations

·          Contributing to the evaluation for procurements, in collaboration with ECMWF’s Procurement Section

·          Contributing to internal and external audits

·          Contributing to the design of future tools, contractual process and workflows

·          Ad-hoc duties assigned by the Line Manager

5.    Personal attributes

·          Self-starter with initiative and the ability to learn quickly

·          Excellent communication and interpersonal skills, with the ability to build and maintain strong working relationships, both internally and with external contractors

·          Excellent organisational and coordination skills

·          Excellent analytical skills

·          Ability to work collaboratively in an international environment with diverse backgrounds

·          Excellent attention to detail

·          Service-oriented attitude

·          Adaptability and flexibility, with the ability to manage a diverse workload with multiple assignments

6.    Qualifications and experience required

Education

University degree or equivalent in a scientific, business, law, procurement disciplines or an equivalent qualification is required.

Experience

Very good demonstrated experience in a project officer or contract manager role, preferably in the procurement of operational services with public and private organisations.

Experience in P2P and Source-to-contract with public and private organisations.

Good experience in contract negotiations and price setting.

Good experience with client–service provider relationships.

Good experience working with intergovernmental organisations or the European Commission and its Agencies would be an advantage.

Experience working in the domain of Earth Observation, environmental services or climate change would be an advantage.

Knowledge and skills (including language)

Excellent written and verbal communication skills.

Knowledge of public procurements of contracts of a scientific and technical nature.

Advanced user of Microsoft Office including Visio, with a good understanding for ERP tools.

Candidates must be able to work effectively in English and interviews will be conducted in English.

A good knowledge of one of the Centre’s other working languages (French or German) would be an advantage.

7.    Other information
Grade remuneration

The successful candidate will be recruited at the A2 grade, according to the scales of the Co‑ordinated Organisations and the annual basic salary will be EUR 75,178.92 net of tax. This position is assigned to the employment category STF-PL as defined in the Staff Regulations.

Full details of salary scales and allowances are available on the ECMWF website at www.ecmwf.int/en/about/jobs, including the Centre’s Staff Regulations regarding the terms and conditions of employment.
Starting date: 1 September 2021 or as soon as possible thereafter.

Length of contract: Four years, subject to signature of the Contribution Agreement between ECMWF and the European Commission for the implementation of CAMS over 2021-2027 and availability of funds.

Location: The position will be based at ECMWF’s duty station in Bonn, Germany, which is expected to open in the second half of 2021.

Successful applicants and members of their family forming part of their households will be exempt from immigration restrictions.

8.    How to apply

Please apply by completing the online application form available at www.ecmwf.int/en/about/jobs.

To contact the ECMWF Recruitment Team, please email jobs at ecmwf.int.

Please refer to the ECMWF Privacy Statement. For details of how we will handle your personal data for this purpose, see: https://www.ecmwf.int/en/privacy.

At ECMWF, we consider an inclusive environment as key for our success. We are dedicated to ensuring a workplace that embraces diversity and provides equal opportunities for all, without distinction as to race, gender, age, marital status, social status, disability, sexual orientation, religion, personality, ethnicity and culture. We value the benefits derived from a diverse workforce and are committed to having staff that reflect the diversity of the countries that are part of our community, in an environment that nurtures equality and inclusion.

Applications are invited from nationals from ECMWF Member States and Co-operating States, listed below, and all EU Member States:

Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Hungary, Germany, Greece, Iceland, Ireland, Israel, Italy, Latvia, Lithuania, Luxembourg, Montenegro, Morocco, the Netherlands, Norway, North Macedonia, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.

Applications from nationals from other countries may be considered in exceptional cases.

Mrs Julie Palmer
Recruitment Officer
HR Section, Administration Department
European Centre for Medium-Range Weather Forecasts
Reading, UK | Bologna, Italy
e: julie.palmer at ecmwf.int<mailto:julie.palmer at ecmwf.int> | t: +44 118 949 9161
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