CEDAR email: Announcing the Joint CEDAR-GEM Workshop in June 2025

[Mark Conde]

Could you please post the following announcement to the CEDAR email 
distribution list? I have appended it below, and attached a Word 
document if the email system is able to include attachments.

Thanks,

- Mark Conde, on behalf of the CEDAR Science Steering Committee.

==============================

Dear GEM and CEDAR communities,

*The CEDAR and GEM Steering Committees are excited to share that we will 
have a joint GEM-CEDAR Workshop the week of June 22-27, 2025 in Des 
Moines, Iowa.*

*Background*

During the 2024 CEDAR and GEM workshops, we announced that our two 
communities have agreed to hold a joint workshop in 2025. Since that 
announcement, a working group formed by members of both the GEM and 
CEDAR Steering Committees met every-other week with the Meeting 
Organizers (CPAESS for CEDAR, UNH for GEM) to plan how a joint meeting 
could be implemented. This will be a large meeting (~800 attendees) with 
a narrow time window for scheduling. The main priority was to find and 
secure a meeting location that would meet our requirements for venue 
size, schedule, cost, ease of travel, comfortable weather, inclusivity, 
and accessibility.

After searching for weeks across the U.S., and after many thoughtful 
discussions, the location of Des Moines Iowa emerged as the winner. 
Aside from its availability and affordability (two key requirements), 
the city itself is centrally located–easing the burden on our East Coast 
attendees who have had to travel to California the past two years for 
CEDAR (this was common feedback both communities expressed). 
Additionally, the weather is predicted to be much more comfortable than 
other options we reviewed, and the airport is not far from the 
conference center. Importantly, the Greater Des Moines Area has an 
active Diversity, Equity, and Inclusion effort that indicates its 
inclusivity.

*Meeting Overview*

The 2025 joint CEDAR-GEM workshop will run from Sunday June 22 until 
Friday June 27 of 2025. The meeting venue will be the Des Moines Iowa 
Community Choice Convention Center. Blocks of rooms for attendee 
accommodation have been reserved in several nearby hotels. Parallel web 
sites for registration and abstract submission will be hosted by both 
the GEM and CEDAR organizers.  Attendees will register and submit 
abstracts through the established mechanisms already in place for each 
community.

The anticipated overall structure of the meeting will include:

  * A joint Student Day held on Sunday, June 22nd that will focus on
    CEDAR-GEM themes, with additional joint student activities
    throughout the week. These events will be organized jointly by the
    GEM and CEDAR student representatives and their respective student
    committees.
  * Morning plenary sessions will be held on Monday-Friday, with most
    being focused on joint CEDAR-GEM topics. A small number of split
    plenaries will be scheduled for each community to cover topics of
    separate relevance.
  * Concurrent science/workshop sessions will be held during the late
    mornings and afternoons, with sessions selected based on
    proposals/requests submitted by the GEM and CEDAR communities.
    Sessions will run until 5 pm on Friday. See “Science/Workshop
    Session Proposals” below for information on the process for this
    joint GEM-CEDAR Workshop.
  * Poster sessions will be held on Tuesday and Wednesday afternoons.
    Student poster prizes will be awarded and judged separately by the
    CEDAR and GEM communities. All posters will remain on display for
    the entire week.
  * There will be a number of Community Care sessions and events,
    including during morning and afternoon plenaries, and at
    breakfast/lunch events.
  * There will be a joint banquet on Thursday evening.

Additional meeting logistics planning has also been underway. More 
details will be announced throughout the year.

**

*Science/Workshop Session Proposals*

_Background_

  * GEM science sessions are run by Focus Groups (FGs) which are run by
    the same co-chairs for 4-5 years. Each fall, new Focus Groups are
    proposed and voted on by the GEM Steering Committee to start the
    following GEM Workshop.
  * GEM Focus Group leaders work with Meeting Organizers, usually in
    April, to request the number of sessions they want to run, and which
    other Focus Groups they want to co-organize sessions with.
  * CEDAR workshop sessions are run by co-chairs who propose the
    sessions each year around February. Most of these are single
    sessions and only last for that year.
  * CEDAR workshop sessions also include three “Grand Challenge”
    sessions which are proposed and selected each year, but they have a
    3-year tenure. (Thus, some are already formed and will continue into
    2025.)

_2025 Process_

  * Both GEM Focus Groups and CEDAR session proposers will submit
    session proposals in the January-February timeframe. More details
    will be announced early next year.
      o For GEM Focus Groups: This will look similar to your requests
        for sessions that you give to the UNH Meeting Organizers, it
        will just come earlier in the year and have a more formal
        submission process.
      o For CEDAR proposers: This will be almost identical to what you
        are used to.
  * *If you plan to submit a joint CEDAR-GEM workshop session proposal*,
    we strongly encourage you to review the GEM Focus Groups
    <https://gem.epss.ucla.edu/mediawiki/index.php/GEM_Focus_Groups>
    that have expressed interest in collaborating with the CEDAR
    community and to reach out to the GEM Focus Group leads.
    Additionally, we recommend that GEM Focus Group leads explore the
    existing CEDAR Grand Challenges
    <https://cedarscience.org/grand-challenge-workshops> for potential
    joint sessions. Collaborative proposals between CEDAR and a GEM
    Focus Group are highly encouraged.
      o On the GEM website
        <https://gem.epss.ucla.edu/mediawiki/index.php/GEM_Focus_Groups>,
        active FGs interested in working with a CEDAR workshop are
        highlighted in green for easy identification.
      o Note that newGEM FGs will be selected in December during AGU, so
        watch for more possible collaborations.

The Steering Committees are both very excited for this joint workshop, 
which hasn’t happened since 2016 but has had mounting interest in the 
interim. With an increasing awareness of the importance in understanding 
geospace as a coupled system, the time is ripe for our communities to 
meet together, to learn from one another, and to work towards doing 
exciting science together.

Enthusiastically,

The GEM and CEDAR Steering Committees

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