<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0in;
margin-right:0in;
margin-bottom:0in;
margin-left:.5in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
p.msonormal0, li.msonormal0, div.msonormal0
{mso-style-name:msonormal;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
span.EmailStyle19
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.EmailStyle20
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.EmailStyle22
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:17583526;
mso-list-template-ids:739389662;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1
{mso-list-id:1642081082;
mso-list-type:hybrid;
mso-list-template-ids:-1216021330 67698703 67698713 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l1:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l2
{mso-list-id:1917668465;
mso-list-template-ids:2048715432;}
@list l3
{mso-list-id:2033650898;
mso-list-type:hybrid;
mso-list-template-ids:82883292 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l3:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:1.0in;
text-indent:-.25in;
font-family:Symbol;}
@list l3:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:1.5in;
text-indent:-.25in;
font-family:"Courier New";}
@list l3:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:2.0in;
text-indent:-.25in;
font-family:Wingdings;}
@list l3:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:2.5in;
text-indent:-.25in;
font-family:Symbol;}
@list l3:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:3.0in;
text-indent:-.25in;
font-family:"Courier New";}
@list l3:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:3.5in;
text-indent:-.25in;
font-family:Wingdings;}
@list l3:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:4.0in;
text-indent:-.25in;
font-family:Symbol;}
@list l3:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:4.5in;
text-indent:-.25in;
font-family:"Courier New";}
@list l3:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:5.0in;
text-indent:-.25in;
font-family:Wingdings;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal">I sent the message below yesterday morning, but using BCC apparently caused a problem with the list software. So, I am sending this again only to this list. The other ~30 people received it yesterday.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I fully expect the list software to eventually transmit my original message, so you may very well receive the message again in the future.<o:p></o:p></p>
<div>
<p class="MsoNormal">______________________________________________<o:p></o:p></p>
<p class="MsoNormal">P. Grady Dixon<o:p></o:p></p>
<p class="MsoNormal">Professor and Dean,<o:p></o:p></p>
<p class="MsoNormal">Werth College of Science, Technology, and Mathematics<o:p></o:p></p>
<p class="MsoNormal">Fort Hays State University<o:p></o:p></p>
<p class="MsoNormal">pgdixon@fhsu.edu<o:p></o:p></p>
<p class="MsoNormal">he/him/his<o:p></o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Grady Dixon <br>
<b>Sent:</b> Thursday, December 3, 2020 11:12 AM<br>
<b>To:</b> Grady Dixon <pgdixon@fhsu.edu><br>
<b>Subject:</b> RE: JEDI efforts as part of tenure/promotion<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you to those that responded to my inquiry. For the good of the group, I am offering a summary of the feedback I received. I have purposefully hidden everyone’s email addresses to avoid spam filters and to prevent an extended back-and-forth
that can clog inboxes, but this message includes 23 past participants of our Hearts of GOLD training sessions in 2017 and 2018, 26 people currently working on similar “next steps” ideas in geosciences, and 2 more who were looped into the discussion during
responses to my first inquiry. There are 57 total recipients, and almost all work in a geosciences-related discipline.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Four people shared examples of how their institution has implemented such a plan:<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">The University of California System requires applicants as well as employees to address how they are improving diversity with their teaching, research, professional activities, and
service. They offer some examples of how one might do these for each area (e.g., “including development of particularly effective strategies for the educational advancement of students in various under-represented groups”). The full policy, which is part of
a larger document on “appointment and promotion,” is here: <a href="https://apo.ucsc.edu/advancement/workshops-and-trainings/asst_prof_workshops/Workshop%20Materials/docs/eval-contributions-diversity-ucop.pdf">
https://apo.ucsc.edu/advancement/workshops-and-trainings/asst_prof_workshops/Workshop%20Materials/docs/eval-contributions-diversity-ucop.pdf</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">At Michigan State University, F<span style="color:black">aculty Senate passed a resolution to encourage DEI as part of the annual evaluation process. Some departments are already piloting
this, and at least one has been successfully requiring this for 5 years. Currently, nothing is mandatory.</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">NOAA’s performance plans for senior executives includes explicit requirements related to diversity and inclusion with a broader emphasis on “leading people” where it seems that further
efforts could be rewarded.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Virginia Tech’s promotion and tenure guidelines require that faculty dossiers include sections on
<span style="color:black">“inclusive practices and diversity initiatives,” “efforts to diversify the disciplines,” and “service that promotes diversity and inclusion.” I read the guidelines and it seems to me that the document inconsistently seems to make such
efforts seems mandatory, optional, and supplementary depending on the section. Eric Kaufman explains them as an expected part of a dossier, so perhaps practice is better than the official verbiage. (<a href="https://faculty.vt.edu/content/faculty_vt_edu/en/promotion-tenure/_jcr_content/content/vtcontainer_76178668/vtcontainer-content/vtmultitab_copy/vt-items_0/download/file.res/Promotion%20and%20Tenure%20Guidelines%202020-2021.pdf">https://faculty.vt.edu/content/faculty_vt_edu/en/promotion-tenure/_jcr_content/content/vtcontainer_76178668/vtcontainer-content/vtmultitab_copy/vt-items_0/download/file.res/Promotion%20and%20Tenure%20Guidelines%202020-2021.pdf</a>)</span><o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A concern expressed by one person, which I also share, is the quest for establishing data-informed baselines of performance. The concern is that we won’t know if we are improving if we haven’t quantified where we started. The catch-22 is
that many of our entities have such low/poor numbers of underrepresented groups that data are of little meaning and they often violate privacy because the people being measured are easily identifiable by their descriptors.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Another concern expressed by multiple people was the potential backlash of requiring everyone to participate in JEDI efforts.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">My initial thought about the data question is to collect data about administrators rather than faculty. I want to question those department chairs, deans, and other “middle managers” who have been employed in hiring roles for 10+ years.
I want to hear what they think the institution does well and does poorly. I want to hear their thoughts on why some underrepresented employees failed or left and why some stayed. Then, we take those data, no matter how anecdotal, and have them reviewed by
current employees from underrepresented groups. I think the places where the two groups disagree can be used as “baseline” measures. This is a raw idea, but I like that it takes the microscope off the faculty and gives them more control over the assessment
method.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As for the concern of requiring employees to participate in JEDI efforts, I envision a model where everyone works on a task that most of us acknowledge is important despite very few of us having formal training or experience. At my university,
these tasks certainly include:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="mso-list:l3 level1 lfo6">Diversity and inclusion of students and employees<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l3 level1 lfo6">Academic assessment<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l3 level1 lfo6">Student recruiting<o:p></o:p></li></ul>
<p class="MsoNormal">Perhaps there are other areas to be added. Currently, we try to force everyone to recruit and build better assessment tools, and we get significant resistance from those who are not good/efficient with these tasks as well as those who don’t
see the value. I am confident that JEDI efforts will receive similar treatment if required by everyone.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I appreciate any thoughts you are willing to offer.<o:p></o:p></p>
<p class="MsoNormal">______________________________________________<o:p></o:p></p>
<p class="MsoNormal">P. Grady Dixon<o:p></o:p></p>
<p class="MsoNormal">Professor and Dean,<o:p></o:p></p>
<p class="MsoNormal">Werth College of Science, Technology, and Mathematics<o:p></o:p></p>
<p class="MsoNormal">Fort Hays State University<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:pgdixon@fhsu.edu">pgdixon@fhsu.edu</a><o:p></o:p></p>
<p class="MsoNormal">he/him/his<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal">______________________________________________<o:p></o:p></p>
<p class="MsoNormal">P. Grady Dixon<o:p></o:p></p>
<p class="MsoNormal">Professor and Dean,<o:p></o:p></p>
<p class="MsoNormal">Werth College of Science, Technology, and Mathematics<o:p></o:p></p>
<p class="MsoNormal">Fort Hays State University<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:pgdixon@fhsu.edu">pgdixon@fhsu.edu</a><o:p></o:p></p>
<p class="MsoNormal">he/him/his<o:p></o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Grady Dixon <br>
<b>Sent:</b> Tuesday, December 1, 2020 4:19 PM<br>
<b>To:</b> <a href="mailto:hearts-of-gold@mailman.ucar.edu">hearts-of-gold@mailman.ucar.edu</a><br>
<b>Subject:</b> JEDI efforts as part of tenure/promotion<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi, everyone.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I am currently working on a proposal to my university VPs to incorporate JEDI (Justice, Equity, Diversity, and Inclusion) efforts into annual evaluations and tenure/promotion expectations. My initial suggestion and discussions were met
with skeptical but hopeful feedback from even our most experienced and motivated agents for change, so I want to provide some examples from other universities so this idea does not seem so impossible.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Do you know of any universities, government labs, or even specific departments that have implemented such expectations into their promotion/evaluation processes?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Any changes would have to be approved by VPs, faculty senate, and the faculty union, so it is a long process with lots of hurdles. Nevertheless, I am excited just to start the conversation.<o:p></o:p></p>
<p class="MsoNormal">______________________________________________<o:p></o:p></p>
<p class="MsoNormal">P. Grady Dixon<o:p></o:p></p>
<p class="MsoNormal">Professor and Dean,<o:p></o:p></p>
<p class="MsoNormal">Werth College of Science, Technology, and Mathematics<o:p></o:p></p>
<p class="MsoNormal">Fort Hays State University<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:pgdixon@fhsu.edu">pgdixon@fhsu.edu</a><o:p></o:p></p>
<p class="MsoNormal">he/him/his<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>