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<div class="">Job hiring though <a href="https://sura.org/" class="">SURA (Southeastern Universities Research Association)</a>. Apply to
<a href="mailto:jobs@sura.org" class="">jobs@sura.org</a>. We are looking for someone that is good at developing new programs in support of students and the scientists within <a href="https://gestar2.umbc.edu/" class="">GESTAR II</a>.</div>
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<div class="">POSITION TITLE (NUMBER): GESTAR II Special Programs Administrator </div>
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<div class="">REPORTS TO: Special Projects Manager </div>
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<div class="">POSITION SUMMARY: The Special Programs Administrator manages all Special Programs requirements and coordinates the delivery and tracing of program activities, including program transactions, records, files, and databases; performs a variety of
general program support and reporting functions, as well as budget estimation and forecasting; executes visitor agreements; and coordinates travel, meeting, conference requirements, and intern program activities. Full COVID-19 vaccination is required. Accommodations
due to medical or religious reasons will be accepted. </div>
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<div class="">MAJOR RESPONSIBILITIES: </div>
<div class="">− Work with the NASA Education Office, GESTAR II partners, and GESTAR II sponsors and scientists to administer the summer internship program. Manage day-to-day implementation of summer internship program </div>
<div class="">− Coordinate with GSFC sponsors and SURA to fully execute travel agreements and reimbursements for GESTAR II scientists. </div>
<div class="">− Coordinate agreements for visiting scientists working with GESTAR II and GSFC scientists. </div>
<div class="">− Submit completed and approved payment vouchers to SURA for payment in a timely manner. </div>
<div class="">− Develop, design, and administer special programs that support, assist, and develop new professional skills for GESTAR II scientists, postdocs, and/or students. </div>
<div class="">− Identify opportunities to grow the relationship between GSFC sponsors and GESTAR II through current programs, as well as new outreach opportunities, to foster new collaborative partnerships. </div>
<div class="">− Evaluate effectiveness of special programs and projects to ensure objectives are met. </div>
<div class="">− Organize meetings of GESTAR II and Goddard management, such as the Science Council, Internal Advisory Board, Executive Committee, etc.) </div>
<div class="">− Organize meetings for GESTAR II all hands meetings, holiday parties, and other large meetings among GESTAR II management and scientists </div>
<div class="">− Plan, organize, and support meetings and conferences for GSFC sponsors. Provide subcontract assistance as needed and assist meeting sponsors with required GSFC approvals and reports. </div>
<div class="">− Work with SURA and the GESTAR II Business Manager to prepare budget estimates for the sponsor of new meeting or conference activities and obtain Management Council approval for all meeting/conference plans. </div>
<div class="">− Track metrics and statistics on all special programs activities and provide regular reports to GESTAR II management on all activities. </div>
<div class="">− Prepare an annual Special Programs budget forecast, in conjunction with the SURA Special Projects Manager and the GESTAR II Business Manager. </div>
<div class="">− Prepare quarterly and annual Special Programs report for inclusion with GESTAR II reporting requirements. </div>
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<div class="">WORKING RELATIONSHIPS: </div>
<div class="">- GESTAR II Director, GESTAR II Project Coordinator, ESRA Director, and SURA Space Special Projects Manager: receive work assignments and priorities. </div>
<div class="">- GESTAR II Administrative Staff: coordinate daily activities of the GESTAR II Central Office. </div>
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<div class="">DECISION-MAKING AUTHORITY/ORGANIZATIONAL IMPACT: </div>
<div class="">- Works within established program requirements and SURA policies and procedures with the latitude to organize workflow as appropriate in support of the GESTAR II Central Office. </div>
<div class="">- Offers procedural recommendations to GESTAR II and SURA management to improve coordination between SURA internal controls, the GESTAR II Central Office, and GESTAR II scientists. </div>
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<div class="">EDUCATION: </div>
<div class="">- BS degree in humanities, science, or computer sciences. Demonstrated project management experience and/or program development experience strongly recommended. </div>
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<div class="">TYPE AND AMOUNT OF SKILLS AND EXPERIENCE: </div>
<div class="">- Experience in a scientific, educational, or R&D organization is desirable. </div>
<div class="">- Proficiency with office technologies. Strong Microsoft Office skills and management information systems in a customer service environment. Working knowledge of web-based applications and accessibility. </div>
<div class="">- Excellent verbal and written communication skills, including spelling, punctuation, and grammar. Attention to detail and accuracy essential. </div>
<div class="">- Strong interpersonal skills and adaptability. Demonstrates initiative with a customer service orientation. </div>
<div class="">- Experience and demonstrated ability to perform office support activities, including planning, organizing, and facilitating activities with internal staff and external stakeholders. </div>
<div class="">- Proficiency in gathering and monitoring information and problem analysis. Sound judgment and problem-solving skills required. </div>
<div class="">- High degree of integrity, professionalism, and discretion when working with confidential, personnel-, or business-sensitive materials.</div>
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<div><b class="">Carolyn Wilson<br class="">
Special Projects Manager</b><br class="">
Southeastern Universities Research Association (SURA)<br class="">
1201 New York Ave NW, Suite 430<br class="">
Washington. DC 20005<br class="">
Office: 202-408-8210 Cell: 817-909-0235<br class="">
<a href="mailto:cwilson@sura.org" class="">Email: cwilson@sura.org</a><br class="">
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