<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
</head>
<body style="word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class="">
Job hiring though <a href="https://sura.org/" class="">SURA (Southeastern Universities Research Association)</a>. Apply to <a href="mailto:jobs@sura.org" class="">jobs@sura.org</a>. We are looking for a self-starter that can work with students and scientists
within <a href="https://gestar2.umbc.edu/" class="">GESTAR II</a>.
<div class=""><br class="">
</div>
<div class="">POSITION TITLE (NUMBER): GESTAR II Administrative Assistant </div>
<div class=""><br class="">
</div>
<div class="">REPORTS TO: Special Projects Manager </div>
<div class=""><br class="">
</div>
<div class="">POSITION SUMMARY: The Program Administrative Assistant coordinates the delivery and tracking of program activities and resources, including program transactions, records, files, and databases; performs a variety of general program support and
reporting functions, including responding to inquiries and collecting, assembling, and distributing information; produces internal and external communication materials including formatting, proofreading, copying, packaging, and distributing. Full COVID-19
vaccination is required. Accommodations due to medical or religious reasons will be accepted. </div>
<div class=""><br class="">
</div>
<div class="">MAJOR RESPONSIBILITIES: </div>
<div class="">− Maintain <a href="http://lists.nasa.gov" class="">lists.nasa.gov</a> e-mail exploders for GESTAR II and partner employees. </div>
<div class="">− Arrange appointments, as requested, for GESTAR II Director, Program Manager, and Associate Directors. </div>
<div class="">− Maintain office equipment and supplies needed for GESTAR II Central Office. </div>
<div class="">− Maintain office furniture and equipment inventory. </div>
<div class="">− Provide back up to the Scientific Support Specialist and Special Programs Administrator in handling badges for one-day visitors. </div>
<div class="">− Pick up mail from GSFC buildings approximately three times per week. </div>
<div class="">− Ensure rapid delivery of outgoing mail to partner institutions and maintain mail log. </div>
<div class="">− Assist Scientific Support Specialist and Special Programs Administrator with requirements and administration of meetings, seminars, and colloquia. </div>
<div class="">− Assist in GESTAR II recruitments as requested by the Scientific Support Specialist. </div>
<div class="">− Assist Special Programs Administrator in the implementation of any special programs as needed. </div>
<div class="">− Assist Scientific Support Specialist and Special Programs Administrator in organizing leadership meetings, all-hands, administrative team meetings, holiday party, interaction days, summer internship events, etc. </div>
<div class="">− Assist GESTAR II staff with visitors, as well as record-keeping, as requested. </div>
<div class="">− Assist GESTAR II staff in collecting content for the GESTAR II website. </div>
<div class="">− Assist Special Programs Administrator in executing travel agreements and tracking travel expenses for GESTAR II scientists and visitors. </div>
<div class="">− Assist in other activities as assigned. </div>
<div class=""><br class="">
</div>
<div class="">WORKING RELATIONSHIPS: </div>
<div class="">− GESTAR II Director, GESTAR II Project Coordinator, ESRA Director, and SURA Special Projects Manager: receive work assignments and priorities. Southeastern Universities Research Association Position Description </div>
<div class="">− GESTAR II Administrative Staff: coordinate daily activities of the GESTAR II Central Office. Provide back-up and support to Scientific Support Specialist and Special Programs Administrator. </div>
<div class=""><br class="">
</div>
<div class="">DECISION-MAKING AUTHORITY/ORGANIZATIONAL IMPACT: </div>
<div class="">− Works within established program requirements and SURA policies and procedures with the latitude to organize workflow as appropriate in support of the GESTAR II Central Office. </div>
<div class="">− Offers procedural recommendations to GESTAR II and SURA management to improve coordination between SURA internal controls, the GESTAR II Central Office, and GESTAR II scientists. </div>
<div class=""><br class="">
</div>
<div class="">EDUCATION: </div>
<div class="">− Associate’s degree or equivalent combination of training and 1-5 years of experience in customer service or related field. </div>
<div class=""><br class="">
</div>
<div class="">TYPE AND AMOUNT OF SKILLS AND EXPERIENCE: </div>
<div class="">− Proficiency with office automation and other office technologies. Excellent knowledge of software applications including Microsoft Office suite, e-mail applications, and database management. Working knowledge of web-based applications and accessibility. </div>
<div class="">− Excellent verbal and written communication skills, including spelling, punctuation, and grammar. Attention to detail and accuracy essential. </div>
<div class="">− Strong interpersonal skills and adaptability, well organized. Demonstrates initiative with a customer service orientation. </div>
<div class="">− Ability to multi-task and take direction from multiple people. </div>
<div class="">− Experience and demonstrated ability to perform office support activities, including planning, organizing, and facilitating activities with internal staff and external stakeholders. </div>
<div class="">− High degree of integrity, professionalism, and discretion when working with confidential, personnel-, or business-sensitive materials. </div>
<div class="">− Experience in a scientific, educational, or R&D organization is desirable.</div>
<div class=""><br class="">
<div class="">
<div dir="auto" style="caret-color: rgb(0, 0, 0); color: rgb(0, 0, 0); letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none; word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class="">
<div dir="auto" style="caret-color: rgb(0, 0, 0); color: rgb(0, 0, 0); letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none; word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class="">
<div dir="auto" style="caret-color: rgb(0, 0, 0); color: rgb(0, 0, 0); letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none; word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class="">
<div dir="auto" style="caret-color: rgb(0, 0, 0); color: rgb(0, 0, 0); letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none; word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class="">
<div dir="auto" style="caret-color: rgb(0, 0, 0); color: rgb(0, 0, 0); letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none; word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class="">
<div><b class="">Carolyn Wilson<br class="">
Special Projects Manager</b><br class="">
Southeastern Universities Research Association (SURA)<br class="">
1201 New York Ave NW, Suite 430<br class="">
Washington. DC 20005<br class="">
Office: 202-408-8210 Cell: 817-909-0235<br class="">
<a href="mailto:cwilson@sura.org" class="">Email: cwilson@sura.org</a><br class="">
</div>
</div>
</div>
</div>
</div>
</div>
</div>
<br class="">
</div>
</body>
</html>