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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:10.0pt">Please share this job please.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt">Julie Palmer <o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="Jobtitle">Senior Executive Assistant<span style="line-height:110%"><o:p></o:p></span></p>
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</span></span><![endif]>Position information<o:p></o:p></h1>
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<p class="BodyText-nospaceafter"><o:p> </o:p></p>
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<b>Vacancy No.:</b><span style="font-family:"Times New Roman",serif"> </span>VN21-05<o:p></o:p></p>
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<p class="BodyText-nospaceafter"><b>Department:</b> Computing<b><o:p></o:p></b></p>
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<b>Grade:</b><span style="font-family:"Times New Roman",serif"> </span>B6<o:p></o:p></p>
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<b>Section:</b><span style="font-family:"Times New Roman",serif"> </span>n/a <b><o:p></o:p></b></p>
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<b>Job Ref. No.:</b><span style="font-family:"Times New Roman",serif"> </span>STF-C/21-05<b><o:p></o:p></b></p>
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<b>Reports to:</b><span style="font-family:"Times New Roman",serif"> </span>Director of Computing<o:p></o:p></p>
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<p class="BodyText-nospaceafter"><b>Publication Date:</b> 19 February 2021<o:p></o:p></p>
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<p class="MsoBodyText" style="margin-bottom:0cm;margin-bottom:.0001pt"><b>Closing Date:</b><span style="font-family:"Times New Roman",serif"> </span>25 March 2021<o:p></o:p></p>
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<b>Location: </b>Reading, Berkshire, UK<b><o:p></o:p></b></p>
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<p class="MsoBodyText" style="margin-bottom:0cm;margin-bottom:.0001pt"><b><o:p> </o:p></b></p>
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</span></span></span><![endif]><span style="mso-fareast-language:EN-US">About ECMWF
</span><span style="mso-fareast-language:EN-US"><o:p></o:p></span></h1>
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<p class="BodyText-nospaceafter">ECMWF is both a research institute and a 24/7 operational service, producing numerical weather predictions for its Member and Co-operating States as well as users around the world. ECMWF carries out scientific and technical
 research and analysis aiming to continuously improve global prediction. ECMWF processes in its high-performance computing facility large amounts of observations to provide up-to-date global analyses and climate reanalyses of the atmosphere, ocean and land
 surface. For details, see <a href="http://www.ecmwf.int/" target="_blank">www.ecmwf.int/</a><o:p></o:p></p>
<p class="BodyText-nospaceafter"><o:p> </o:p></p>
<p class="BodyText-nospaceafter">Over the years, ECMWF’s partnership with the European Union has grown, and in 2014 ECMWF became an entrusted entity to operate the Copernicus Atmosphere Monitoring Service (CAMS) and the Copernicus Climate Change Service (C3S)
 on behalf of the European Commission until mid-2021 and ECMWF is <span class="MsoHyperlink">
<span style="color:black;text-decoration:none">preparing plans for the next phase of the Copernicus Programme for the period 2021-2027.
<o:p></o:p></span></span></p>
<p class="BodyText-nospaceafter">   <o:p></o:p></p>
<p class="BodyText-nospaceafter">ECMWF operates from its headquarters in Reading, UK, and its data centre in Bologna, Italy. In 2021, ECMWF will open an additional office in Bonn, Germany.<o:p></o:p></p>
<p class="BodyText-nospaceafter"><o:p> </o:p></p>
<p class="MsoBodyText">The Computing Department is responsible for the strategy, design and 24/7 service provision of ECMWF’s mission-critical ICT infrastructure and services. State-of-the-art high-performance computing (HPC) facilities, storage solutions to
 support the world’s largest meteorological data archive and ICT solutions for the organisation are core of the Department’s mission.
<o:p></o:p></p>
<p class="MsoBodyText">More than 60 technical and engineering staff, located in Reading and Bologna, provide ICT services and support to users of the ECMWF Departments of Research, Forecasts, Copernicus and Administration, as well as ECMWF’s external users
 in Member States and Co-operating States. <o:p></o:p></p>
<p class="MsoBodyText">The Computing Department actively researches the technology landscape for the benefit of ECMWF’s future operations of ECMWF’s highly demanding 365/24/7 HPC facility and supporting data archive, ensuring resilient and mission-critical
 computing services.<o:p></o:p></p>
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<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">   
</span></span><![endif]>Summary of the role<o:p></o:p></h1>
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<p class="MsoBodyText">ECMWF has an exciting opening for a Senior Executive Assistant in the Computing Department.
<o:p></o:p></p>
<p class="MsoBodyText">The primary function of this position is to provide day-to-day executive support to the Director of Computing as well as to act as the focal point for the Computing Department. The Senior Executive Assistant will report to the Director
 of Computing and they will also provide support in the formulation and implementation of annual work plans and activities to ensure the Computing Department meets its required deadlines. The role will also provide support to the wider department of around
 60+ highly-motivated professional technical staff distributed over two duty stations in Reading, United Kingdom, and Bologna, Italy. 
<o:p></o:p></p>
<p class="MsoBodyText">The successful candidate will be highly organised, with exceptional attention to detail and the ability to manage a busy and varied variety of tasks in a fast-paced environment.
<o:p></o:p></p>
<p class="MsoBodyText">Building trust and forging strong internal and external relationships will be key both across the department and across the wider organisation. We are seeking an individual with excellent communication skills, someone who is self-motivated,
 takes initiative, can manage their own workload and is willing to go the extra mile.
<o:p></o:p></p>
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<h1 style="mso-list:l3 level1 lfo2;border:none;padding:0cm"><![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">   
</span></span><![endif]>Main duties and key responsibilities<o:p></o:p></h1>
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<p class="BodytextBullet" style="margin-left:0cm;text-indent:0cm;mso-list:none"><b>Key responsibilities in supporting the Director of Computing:<o:p></o:p></b></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Working closely with the Director of Computing in extensive calendar and diary management as well as planning meetings, answering correspondence, assisting in the preparation of presentations and planning and booking complex travel
 plans<o:p></o:p></p>
<p class="BodytextBullet" style="margin-left:0cm;text-indent:0cm;mso-list:none"><b>Key responsibilities in supporting the Computing Department:<o:p></o:p></b></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Acting as the department’s focal point for ECMWF’s activities relating to governing bodies and external stakeholders pertaining to the Computing Department and all associated administrative tasks<o:p></o:p></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Arranging internal and external committee sessions, meetings and events including the Security Representative Meetings, including associated administrative tasks, minute taking and report writing, as required<o:p></o:p></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Generating project reports for departmental activities<o:p></o:p></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Supporting the Computing Department’s information management activities, creating and maintaining the intranet content and collaboration areas as well as web publishing as required<o:p></o:p></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Maintaining the departmental document management and filing
<o:p></o:p></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Monitoring the contract management activities in the department and all associated tasks
<o:p></o:p></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Monitoring the department’s budget and other associated activities as required
<o:p></o:p></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Processing invoices, commitments for the department as well as the preparation of financial statements<o:p></o:p></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Assisting in obtaining quotes and liaising with contractors and suppliers regarding the acquisition of technical equipment, renewal of maintenance contracts etc.
<o:p></o:p></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Tracking and maintaining the fixed assets for the Computing Department
<o:p></o:p></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Co-ordinating and booking mission travel<o:p></o:p></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Initiating and advising in the review and implementation of policies and procedures and identifying best practices and continuous improvements<o:p></o:p></p>
<p class="BodytextBullet" style="mso-list:l0 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol;color:#064E83"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">     
</span></span></span><![endif]>Any other duties as required to support the department<o:p></o:p></p>
<p class="BodytextBullet" style="text-indent:0cm;mso-list:none"><o:p> </o:p></p>
<p class="BodytextBullet" style="mso-list:none"><o:p> </o:p></p>
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<h1 style="mso-list:l3 level1 lfo2;border:none;padding:0cm"><![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">   
</span></span><![endif]>Personal attributes<o:p></o:p></h1>
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<ul style="margin-top:0cm" type="disc">
<li class="MsoBodyText" style="margin-left:-18.0pt;mso-list:l1 level1 lfo8">Highly developed interpersonal, communication and active listening skills, with the ability to deal appropriately with challenging situations with diplomacy, discretion and maintaining
 strict confidentiality <o:p></o:p></li><li class="MsoBodyText" style="margin-left:-18.0pt;mso-list:l1 level1 lfo8">Ability to work collaboratively and independently with minimal supervision<o:p></o:p></li><li class="MsoBodyText" style="margin-left:-18.0pt;mso-list:l1 level1 lfo8">Excellent attention to detail<o:p></o:p></li><li class="MsoBodyText" style="margin-left:-18.0pt;mso-list:l1 level1 lfo8">Exceptional time management, planning and organisation skills and manage conflicting priorities
<o:p></o:p></li><li class="MsoBodyText" style="margin-left:-18.0pt;mso-list:l1 level1 lfo8">Ability to work under pressure to meet tight deadlines<o:p></o:p></li></ul>
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<h1 style="mso-list:l3 level1 lfo2;border:none;padding:0cm"><![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">   
</span></span><![endif]>Qualifications and experience required<o:p></o:p></h1>
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<p class="BodyText-nospaceafter"><o:p> </o:p></p>
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<p class="BodyText-nospaceafter">Education<o:p></o:p></p>
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<p class="BodyTextafterBulletlist" style="margin-top:0cm"><a name="_Hlk64383222">Candidates should have a higher standard of education (EQF Level 4).</a><o:p></o:p></p>
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<p class="BodyText-nospaceafter">Experience<o:p></o:p></p>
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<p class="BodyTextafterBulletlist" style="margin-top:0cm">Demonstrated experience of working in a similar function, preferably within an international context.<o:p></o:p></p>
<p class="BodyTextafterBulletlist" style="margin-top:0cm">Experience of budgetary controls and working with spreadsheets to respond to departmental financial or budgetary enquiries.
<o:p></o:p></p>
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<p class="BodyText-nospaceafter">Knowledge and skills (including language)<o:p></o:p></p>
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<p class="BodyTextafterBulletlist" style="margin-top:0cm;line-height:normal">Advanced Microsoft Office skills (Word, Excel and PowerPoint) are required.
<o:p></o:p></p>
<p class="BodyTextafterBulletlist" style="margin-top:0cm;line-height:normal">Strong written communication skills to draft and respond to departmental correspondence and enquiries.
<o:p></o:p></p>
<p class="BodyTextafterBulletlist">Excellent time management skills to meet deadlines.<o:p></o:p></p>
<p class="BodyTextafterBulletlist">Excellent calendar management will be required.
<o:p></o:p></p>
<p class="BodyTextafterBulletlist">Candidates must be able to work effectively in English and interviews will be conducted in English.<o:p></o:p></p>
<p class="BodyTextafterBulletlist">A good knowledge of Italian would be advantageous as would knowledge of one of the Centre’s other working languages (French or German).<o:p></o:p></p>
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<h1 style="mso-list:l3 level1 lfo2;border:none;padding:0cm"><![if !supportLists]><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">   
</span></span><![endif]>Other information<o:p></o:p></h1>
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<h2>Grade remuneration<o:p></o:p></h2>
<p class="MsoBodyText">The successful candidate will be recruited at the <span class="Bold-inlinestyle">
B6</span> grade, according to the scales of the Co-ordinated Organisations and the annual basic salary will be
<span class="Bold-inlinestyle">£59,512.68</span> net of tax. This position is assigned to the employment category
<b>STF-C</b> as defined in the Staff Regulations.<o:p></o:p></p>
<p class="MsoBodyText">Full details of salary scales and allowances are available on the ECMWF website at
<span class="MsoHyperlink">www.ecmwf.int/en/about/jobs</span>, including the Centre’s Staff Regulations regarding the terms and conditions of employment.<o:p></o:p></p>
<p class="BodyTextafterBulletlist"><b><span style="font-size:10.0pt;color:#064E83">Starting date:</span></b><b>
</b>As soon as possible.<o:p></o:p></p>
<p class="BodyTextafterBulletlist"><b><span style="font-size:10.0pt;color:#064E83">Length of contract:</span></b> Four years, with the possibility of a further contract.<o:p></o:p></p>
<p class="BodyTextafterBulletlist"><b><span style="font-size:10.0pt;color:#064E83">Location:</span></b> The position will be based in the Reading area, in Berkshire, United Kingdom.
<o:p></o:p></p>
<p class="BodyTextafterBulletlist"><b>Successful applicants and members of their family forming part of their households will be exempt from immigration restrictions.<o:p></o:p></b></p>
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<h1 style="mso-list:l3 level1 lfo2;border:none;padding:0cm"><![if !supportLists]><span style="mso-list:Ignore">8.<span style="font:7.0pt "Times New Roman"">   
</span></span><![endif]>How to apply<o:p></o:p></h1>
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<p class="MsoBodyText">Please apply by completing the online application form available at
<span class="MsoHyperlink">www.ecmwf.int/en/about/jobs.</span><b><span style="font-family:Arial-BoldMT;color:#2A68A2"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:12.0pt;mso-line-height-rule:exactly">
<span style="font-size:9.5pt">To contact the ECMWF Recruitment Team, please email jobs@ecmwf.int.</span><span style="font-size:9.5pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoBodyText"><span style="font-family:Arial-BoldMT;color:black">Please refer to the ECMWF Privacy Statement.  For details of how we will handle your personal data for this purpose, see: https://www.ecmwf.int/en/privacy.<o:p></o:p></span></p>
<p class="BodyText-nospaceafter"><em><span style="font-family:"Arial",sans-serif">At ECMWF, we consider an inclusive environment as key for our success. We are dedicated to ensuring a workplace that embraces diversity and provides equal opportunities for all,
 without distinction as to race, gender, age, marital status, social status, disability, sexual orientation, religion, personality, ethnicity and culture. We value the benefits derived from a diverse workforce and are committed to having staff that reflect
 the diversity of the countries that are part of our community, in an environment that nurtures equality and inclusion.</span></em><em><span style="font-family:"Arial",sans-serif;font-style:normal"><o:p></o:p></span></em></p>
<p class="BodyText-nospaceafter"><i><o:p> </o:p></i></p>
<p class="MsoBodyText">Applications are invited from nationals from ECMWF Member States and Co‑operating States, listed below:<o:p></o:p></p>
<p class="MsoBodyText">Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Hungary, Germany, Greece, Iceland, Ireland, Israel, Italy, Latvia, Lithuania, Luxembourg, Montenegro, Morocco, the Netherlands, Norway, North Macedonia,
 Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.<o:p></o:p></p>
<p class="MsoBodyText">Applications from nationals from other countries may be considered in exceptional cases.<o:p></o:p></p>
<p class="MsoBodyText"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="font-size:12.0pt;color:#006EAD;mso-fareast-language:EN-GB">Mrs Julie Palmer</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;color:#666666;mso-fareast-language:EN-GB">Recruitment Officer</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;color:#666666;mso-fareast-language:EN-GB">HR Section, Administration Department</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;color:#666666;mso-fareast-language:EN-GB">European Centre for Medium-Range Weather Forecasts</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;color:#666666;mso-fareast-language:EN-GB">Reading, UK</span><span style="font-size:10.0pt;color:#0084D0;mso-fareast-language:EN-GB"> |
</span><span style="font-size:10.0pt;color:#666666;mso-fareast-language:EN-GB">Bologna, Italy</span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-top:4.5pt"><b><span style="font-size:10.0pt;color:#0084D0;mso-fareast-language:EN-GB">e:</span></b><span style="font-size:10.0pt;color:#0084D0;mso-fareast-language:EN-GB">
</span><span style="font-size:10.0pt;color:#666666;mso-fareast-language:EN-GB"><a href="mailto:julie.palmer@ecmwf.int">julie.palmer@ecmwf.int</a></span><span style="font-size:10.0pt;color:#0084D0;mso-fareast-language:EN-GB"> |
<b>t:</b> </span><span style="font-size:10.0pt;color:#666666;mso-fareast-language:EN-GB">+44 118 949 9161</span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#0084D0;mso-fareast-language:EN-GB">w:</span></b><span style="font-size:10.0pt;color:#0084D0;mso-fareast-language:EN-GB">
</span><span style="font-size:10.0pt;color:#666666;mso-fareast-language:EN-GB"><a href="https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__www.ecmwf.int_%26d%3DDwMGaQ%26c%3D6zrz5v1771esYjKEWYkRSg%26r%3DlqWM_PFk98T7kiAzj-kvx7UTCnwD27AqbfrnpLC0esk%26m%3D7pX8efsa9Efpl79zUNBpiwyz_sdTpCej4YfmwHWR6ow%26s%3DBqXFvL9-veKR6TO0ZuDmGUx8X_75xd_s3UCNyzSy6xw%26e%3D&data=04%7C01%7Cjulie.palmer%40ecmwf.int%7C763d7dd191ea41ef30da08d8bcad7edc%7C21b711c6aab74d369ffbac0357bc20ba%7C0%7C0%7C637466800640092774%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=iHIkPeDo9V3OBFLK1aL%2FBdKS%2FcFDCIREb0EGRgGkDWw%3D&reserved=0"><span style="color:blue">ecmwf.int</span>
 [ecmwf.int]</a></span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Helvetica",sans-serif;mso-fareast-language:EN-GB"><img border="0" width="162" height="30" style="width:1.6916in;height:.3166in" id="Picture_x0020_1" src="cid:image001.jpg@01D6B126.344D19B0" alt="ECMWF-logo"></span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-top:13.5pt;line-height:10.5pt"><span style="font-size:7.5pt;font-family:"Helvetica",sans-serif;color:#666666;mso-fareast-language:EN-GB">Any email message from ECMWF is sent in good faith, but shall neither have binding effect
 nor be construed as constituting a commitment by ECMWF, except where provided for in a written agreement or if explicitly stated otherwise in the content of such an email. Please note that any views or opinions presented in this email are solely those of the
 sender and do not necessarily represent those of ECMWF or its Member States. This message and any attachments are intended for the sole use of the addressee(s) and may contain confidential and privileged information. Any unauthorised use, disclosure, dissemination
 or distribution (in whole or in part) of its contents is not permitted. If you received this message in error, please notify the sender and delete it from your system.
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<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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