CEDAR email: Vote on Proposed Changes to the CEDAR Bylaws

[Lynn Harvey]

If you haven't already done so, please cast your vote here<https://docs.google.com/forms/d/e/1FAIpQLSeoYUWkTK_lBtotCeN55KygtoyaDtp9C-l9_fuf3kFzYJHhuQ/viewform?usp=header> to approve the proposed Bylaw changes (given below), or not, by Friday May 9th 2025.
Thank you for participating in this process!

Sincerely,
V. Lynn Harvey and Mark Conde, on behalf of the CSSC

---Summary of Proposed Bylaw Changes---

  1.
Remove taboo words (e.g., change DEI task force to MATRIX) to ensure continued NSF funding.
  2.  Add to the bylaws language that we require GCs to provide a quantitative assess community engagement output, e.g., count how many people got involved during the project.
  3.  Change “CEDAR Science Thrusts” to “CEDAR Science Plan”
  4.  Change the bylaws to reflect that CSSC members may not nominate other CSSC members for science highlights or Prize or Distinguished lectures.
  5.  Add language that ensures funding for CSSC SRs to support Student Day.

---Details of Proposed Bylaw Changes---

Items #1 and #3 are straightforward. Proposed changes in Red:

  *   Change “Diversity, Equity, and Inclusion” to “Merit and Training for Research, Innovation, and eXcellence”
  *   Change DEI to MATRIX (3 instances)
  *   In section 8.2 Demographics: “These demographics will be used as a metric to evaluate the performance of equity measures undertaken by the CSSC and to inform the CEDAR membership, the CSSC, and relevant funding agencies regarding the composition of the CSSC CEDAR community.”
  *   Change “Thrusts” to “Plan” (2 instances)

For item #2, below is a snippet of the Bylaws with a proposed change in Red:

  *   In section 6.3 Grand Challenges: “Each GC workshop will introduce the topic to the CEDAR community in the plenary session in the first year and provide updates in the 2nd and 3rd, and a summary after year 3. GCs are required to provide a quantitative assessment of community engagement each year, such as how many people joined the GC effort over the course of the project.”

For item #4, below is a snippet of the Bylaws with a proposed change in Red:

  *   In section 7.1 Prize Lectures: “The Early-Career CEDAR Prize Lecture, CEDAR Prize Lecture, and Distinguished CEDAR Prize Lecture are solicited every year before the annual CEDAR workshop. The nomination criteria for each award shall be included in the solicitation and be made available on the CEDAR webpage. CSSC members may not nominate themselves or other current CSSC members for science highlights or Prize lectures. The evaluation process is currently decided by the current Prize Lecture task force leader and voting is performed by all voting members of the CSSC.”

For item #5, below is a snippet of the Bylaws with a proposed change in Red:

  *   In section 6.1 Student Support: “Student support to attend the annual CEDAR workshop (if an in person option is available) will be extended to only students based at educational institutions within the USA (including all US states and territories). This support includes registration fees, airfare (up to a potential maximum limit that may vary by year), and housing. In exchange, students are required to present a poster and are encouraged to participate fully in other areas of the workshop. Top priority will be given to funding the two SRs before all other students, to ensure their in-person support of Student Day.”

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