[ES_JOBS_NET] Marine Sciences Administrator – Bothell, WA (Tetra Tech)

[Christine Wiedinmyer]

https://tetratech.taleo.net/careersection/2/jobdetail.ftl?job=19400000699&tz=GMT-05:00

Marine Sciences Administrator – Bothell, WA

Tetra Tech Inc. is a leading provider of consulting, engineering, and technical services worldwide. Our reputation rests on the technical expertise and dedication of our employees—16,000 people working together across disciplines and time zones to provide smart, sustainable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Tetra Tech combines the resources of a global, multibillion dollar company with local, client-focused delivery in 400 locations around the world. We offer competitive compensation and benefits and are searching for innovative people to join our teams.

Tetra Tech, Inc., is currently seeking a Marine Sciences Administrator to support our marine services of one or more senior level personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  *   Provides administrative support for the Geosciences/Marine Mapping Group (approx. 17 staff) and general office support to the Bothell office
  *   Keeps track of PHSE equipment and processes monthly project billings
  *   Assists in preparation of time keeping and expense reports
  *   Processes expense reports and manual timesheets as directed
  *   Enters and updates proposal activity in the BD Portal and maintains a BD report for the group
  *   Tracks and maintains spreadsheet of personnel certifications – First Aid, HAZWOPER, DOT/Hazmat, OSHA, STCW
  *   Generates purchase requisitions and support Capital Asset purchases; facilitates and follows up on POs with Procurement
  *   Submits new vendor setup in Tetra Linx System
  *   Drafts subcontractor scopes of work
  *   Data entry; QA/QC documents, generate IPPs
  *   Assists with project staff scheduling, coordination, and organization
  *   Maintains employees’ schedule on MS Project file
  *   Coordinates and communicates with vendors in support of project and PHSE equipment pool
  *   Software summary – keeps track of hydrographic survey software and maintenance agreements
  *   Establishes and maintains administrative files
  *   Creates and maintains project files
  *   P-Card purchases and monthly statement reconciliation for Marine Services Group
  *   Reconciles subcontract invoices; follows up with A/P
  *   Obtains invoice backup as needed for A/R
  *   Tracks purchase orders
  *   Arranges travel and update travel profiles; schedules meetings; arranges departmental teleconferences and webinars
  *   Arranges border clearance of personnel and equipment
  *   Coordinates personnel Visas
  *   Coordinates with Human Resources for Business Travel Letter when required
  *   Schedules appointments
  *   Attends staff meetings/client meetings to take minutes and distributes as directed by Lead
  *   Provides front desk coverage on Tuesdays, Wednesdays, and Fridays, or as needed for fill in
  *   Coordinates package delivery with courier service
  *   Prepares outgoing mail, i.e. FedEx and US Postal Service requirements as necessary
  *   Arranges and/or assists with equipment/freight shipping (freight forwarder, FedEx, international, boat/truck transport)
  *   Routes and delivers incoming mail and faxes
  *   Photocopies, scan, and/or faxes correspondence or other printed material (reports, agendas, minutes, etc.)
  *   Requisition office supplies as needed for internal/external client support
  *   Assists with conference registrations
  *   Coordinate the purchase and delivery of Holiday cards and gifts baskets in December
  *   Coordinates with local caterers/vendors to supply food for on-site meetings/conferences


EDUCATION, EXPERIENCE AND QUALIFICATION:

  *   Education Level:  Associates or Bachelor’s Degree (Bachelor’s preferred but not required)
  *   Minimum Experience of relevant work experience:  1+ to 5 years
  *   Note: Work experience can be substituted for education above high school at 2 years directly applicable experience for 1 year of schooling
  *   Career Level:  Entry level to Experienced (Experience preferred)
  *   Advertised Job Title:  Marine Services Administrator

Desired Training and Certifications:
Other Required Skills Word Processing, Personal Computer
MS Office (Word, Excel, and PowerPoint; MS Project is a plus); Microsoft Outlook, SharePoint

We are an Equal Opportunity Employer and we do not discriminate based on race, color, religion, national origin, sex, disability, sexual orientation, or age.

If you are interested in joining our dynamic team, for immediate consideration please submit your resume to Tetra Tech, Inc., atwww.tetratech.com<http://www.tetratech.com/>.  Please mention the position you are applying for in your cover letter and include salary requirements. A Pre-employment drug screen is required.

Tetra Tech, Inc. is an Equal Opportunity Employer and we value workplace diversity. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities. Please visit our website at www.tetratech.com<http://www.tetratech.com/> to see the array of diverse services and exciting projects we are currently working on.
If you are disabled and need assistance with your job application process, please fax the position you are applying for to: (973) 630-8111.

Tetra Tech is an EOE AA/M/F/Vets/Disability employer.  Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

Job
 Administrative Support
Primary Location
 United States-WA-US-Bothell
Organization
 194 CES
Schedule
 Full-time
Job Posting
 Jun 28, 2018, 2:05:25 PM
Job Closing Date
 Ongoing
 WA-Bothell

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