[CFIC] CFIC: Action Plan

Pat Waukau waukau at ucar.edu
Thu Jan 10 10:04:08 MST 2008


I should have mentioned that the request form is available under the 
Attachments tab off the main CFIC wiki page.

Pat 

On Thu, Jan 10, 2008 at 09:38:01AM -0700, Pat Waukau wrote:
> Terri, 
> 
> Although it is not explicitly stated in the CFIC charter that the
> committee is responsible for managing existing shared facilities, given
> there isn't an alternative the committee has by default taken this on.
> As part of the prior Computing Facilities Planning Committee (CFPC), it
> was decided that we needed interim room managers.  Deirdre Garvey agreed
> to be the manager for FL0-0110 and Jim VanDyke agreed to manage FL2-3095.
> Groups wanting to locate systems in FL2-3095 or FL0-0110 need to complete
> and submit the UCAR Collocation Request form and submit to the committee
> (cfic at ucar.edu).  I review the request and consult with Dave Patterson
> to verify that the infrastructure resources are available to support
> the request.  If there aren't any other specific issues, I inform the
> either Jim or Deirdre and they coordinate the remaining move requirements
> (i.e. networking, power connections, etc.), otherwise committee input
> will be sought.  
> 
> Hope this clarifies the situation.
> 
> Pat 
> 
> 
> 
> On Sat, Jan 05, 2008 at 08:52:22AM -0700, Terri Betancourt wrote:
> > Jim,
> > 
> > Agreed.  
> > 
> > Through recent discussions at RAL regarding existing computing facilities, I
> > got the impression that there is some expectation (from Dan Wilson in
> > particular) that the CFIC group is the forum not only for proposing the plan
> > for moving forward with shared computing facilities, but also is acting in
> > the current role of ³managing² existing shared facilities.  Being new to the
> > CFIC, this was a little confusing.  If you or Pat have a different
> > understanding, I could benefit from a little clarification on that point.
> > This seems particularly relevant to the ³Organizational Process² piece since
> > I would imagine that these processes, i.e., notification of new and retiring
> > hardware, would need to be in place regardless of the new CFIC proposal and
> > its direction.
> > 
> > Apologies if I¹m confusing the issues with my lack of history and awareness
> > of the current arrangements for shared computing facilities.  Do you serve
> > as a room manager for existing facilities?  How are the organizational
> > processes currently handled?
> > 
> > CC¹ing Pat here in case there is a misconception in F&A about the
> > role/function of the current CFIC committee ‹ although I suspect I¹m the
> > only one that¹s confused. ;-)
> > 
> > - Terri b.
> > 
> > On 1/3/08 4:23 PM, "James Van Dyke" <vandyke at ucar.edu> wrote:
> > 
> > > -----BEGIN PGP SIGNED MESSAGE-----
> > > Hash: SHA1
> > > 
> > > Good question, I don't think we have anymore we can add to this section
> > > without beginning to do some of the work. Which is sounding like what
> > > our next step should be, thoughts?
> > > 
> > > Jim
> > > 
> > > Terri Betancourt wrote:
> > >> > Jim,
> > >> >
> > >> > Happy new year!
> > >> > What are your thoughts on next steps for our Organizational Process piece?
> > >> >
> > >> > - Terri b.
> > >> >
> > >> > ------ Forwarded Message
> > >> > From: Pat Waukau <waukau at ucar.edu>
> > >> > Date: Thu, 20 Dec 2007 16:11:50 -0600
> > >> > To: <cfic at ucar.edu>
> > >> > Conversation: [CFIC] CFIC: Action Plan
> > >> > Subject: [CFIC] CFIC: Action Plan
> > >> >
> > >> >
> > >> >
> > >> > CFIC Members:
> > >> >
> > >> > Following is a proposed  action plan for completing the necessary tasks
> > >> > required to produce the final Collocation Facilities Implementation Plan
> > >> > and send it to the President's Council the week of March 11, so they
> > >> > have time to review prior to their March 20, 2008 meeting.   All of this is
> > >> > up for discussion.  Please provide me your feedback and I will incorporate.
> > >> > Please copy the entire committee on your responses cfic at ucar.edu
> > >> >
> > >> > December 2007 - January 18, 2008
> > >> >
> > >> > Each of the working groups should schedule time over the next month
> > >> > as needed to discuss their portion of the draft implementation plan,
> > >> > identify additional information needed, and draft a revised version of
> > >> > their component to be discussed at a full committee meeting January 24,
> > >> > 2:00 p.m., CG4-202i0.   I've identified items that come to mind that should
> > >> > be discussed and incorporated into the existing plan; however, I encourage
> > >> > everyone to contribute additional topics that should be addressed
> > >> > within any working group.
> > >> >
> > >> > Governance/Management
> > >> > - Provide more detail on how the governance group would work within the
> > >> >   ITC structure
> > >> > - Review responsibilities of governance group
> > >> > - Review requirements of management group
> > >> >   - separate staffing issues from roles and responsibilities
> > >> > - Outline the implementation steps as they would progress from
> > >> >   taking over existing collocation facilities, planning for new
> > >> >   collocation facilities, transition from existing rooms to new
> > >> >   facilities, and long-term management of facilities
> > >> > - Clearly define relationship between the governance and management
> > >> >   groups
> > >> >
> > >> > Organizational Processes
> > >> > - As these processes are necessary for the organization even in our current
> > >> >   environment, I propose that the group continue discussions with the
> > >> >   identified individuals and incorporate process information into the
> > >> >   implementation plan.
> > >> >
> > >> > Site Studies
> > >> > - Review and discuss the Computer Room Concept Study
> > >> > - Prepare financial data
> > >> >   - What has been spent on computer rooms over last 5 years?
> > >> >   - What is the cost of going to Tier 2 or less than Tier 2?
> > >> >   - What are costs associated with keeping buildings running fully on to
> > >> > keep
> > >> >     inadequately configured computer rooms on line?
> > >> >   - What are costs to replace electrical system?
> > >> >   - What are the costs to upgrade/replace existing chiller, air handlers,
> > >> >     and PDUs to accommodate growth to existing computer rooms?
> > >> >     - Which of these costs would be incurred for normal building
> > >> > maintenance?
> > >> >   - What are the costs to correct structural problems for existing rooms?
> > >> > - Identify current needs/plans for existing divisional rooms on a case by
> > >> >   case basis.
> > >> >
> > >> > Cost Allocation
> > >> >   - Work with Justin on cost model
> > >> >     - Develop ML and CG3 scenarios
> > >> >       - Use estimates of current utility costs for existing computer rooms.
> > >> >       - Use current div/prog space usage for calculations
> > >> >       - Have Finance provide 10-year dep/int costs
> > >> >       - Use construction cost estimates provided by consultants
> > >> >       - Include remaining dep/int on CISL infrastructure (i.e. generators,
> > >> > etc.)
> > >> >       - Include costs for annual infrastructure maintenance (Aaron)
> > >> >     - Provide cost projections for individual entities
> > >> >   - For informational purposes we will need specific information on options
> > >> > for
> > >> >     groups to incorporate costs into their budgets.
> > >> >     - Inclusion of costs in proposal process
> > >> >     - Direct vs indirect
> > >> >     - CSC
> > >> >     - When does overhead apply
> > >> >   - Where do Management Group costs reside (Communications Pool)?
> > >> >   - How will divisions/programs be informed about how to effectively
> > >> >     incorporate costs into budgets?
> > >> >
> > >> > - Transition
> > >> >   - How will designated point-of-contacts in each entity be determined
> > >> >   - Who will be responsible for what costs
> > >> >   - Who will coordinate transportation of equipment
> > >> >   - How will input from system administrators and divison administrators be
> > >> >     obtained
> > >> >     - special requirements
> > >> >     - facility design
> > >> >     - cost allocation
> > >> >     - policies/procedures
> > >> >   - Who/How/When will the necessary groups/individuals be notified when
> > >> >     a room has been vacated.
> > >> >
> > >> > Plan Development - Pat/Lance
> > >> >   - Lance will provide feedback on draft plan.
> > >> >   - Consider restructuring of document - more directed
> > >> >  
> > >> > JANUARY 24 - FULL COMMITTEE MEETING
> > >> >
> > >> >
> > >> > JANUARY 25 - FEBRUARY 8
> > >> > - Rework of Implementation Plan
> > >> > - Revised plan back to committee members
> > >> >
> > >> > FEBRUARY 15
> > >> > - Comments back from committee members
> > >> > - Update plan
> > >> >
> > >> > WEEK OF FEBRUARY 18
> > >> > - Revised draft plan out to targeted individuals
> > >> > - Comments back to committee 3/1/2008
> > >> >
> > >> > WEEK OF MARCH 3
> > >> > - Incorporate comments from individuals
> > >> > - Final report out to committee
> > >> >
> > >> > MARCH 6 - CFIC Committee Meeting, 2:30 p.m., FL3-1003
> > >> >
> > >> > WEEK OF MARCH 10
> > >> > - Report to President's Council
> > >> >
> > >> > MARCH 20, President's Council Meeting
> > >> >
> > >> > --
> > >> > Pat Waukau   waukau at ucar.edu
> > >> > Head, Systems Group
> > >> > Mesoscale and Microscale Meteorology Division
> > >> > NCAR
> > >> > P. O. Box 3000
> > >> > Boulder, CO  80307
> > >> > (303) 497-8906 (Office)
> > >> > (303) 497-8181 (FAX)
> > >> >
> > >> > _______________________________________________
> > >> > CFIC mailing list
> > >> > CFIC at mailman.ucar.edu
> > >> > http://mailman.ucar.edu/mailman/listinfo/cfic
> > >> >
> > >> >
> > >> >
> > >> > ------ End of Forwarded Message
> > >> >
> > >> >
> > > 
> > > - --
> > > =======================================================================
> > > | James R. Van Dyke - Network Engineer IV/ Asst. Section Manager      |
> > > | National Center for Atmospheric Research                            |
> > > | 1850 Table Mesa Drive                                               |
> > > | Boulder, CO 80303                                                   |
> > > | (303) 497-1251                                                      |
> > > | Fax (303) 497-1818                                                  |
> > > | vandyke at ucar.edu                                                    |
> > > =======================================================================
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> > > 
> > 
> > 
> 
> -- 
> Pat Waukau   waukau at ucar.edu
> Head, Systems Group
> Mesoscale and Microscale Meteorology Division
> NCAR
> P. O. Box 3000 
> Boulder, CO  80307
> (303) 497-8906 (Office)
> (303) 497-8181 (FAX)
> 
> _______________________________________________
> CFIC mailing list
> CFIC at mailman.ucar.edu
> http://mailman.ucar.edu/mailman/listinfo/cfic

-- 
Pat Waukau   waukau at ucar.edu
Head, Systems Group
Mesoscale and Microscale Meteorology Division
NCAR
P. O. Box 3000 
Boulder, CO  80307
(303) 497-8906 (Office)
(303) 497-8181 (FAX)



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