[CFIC] Re: Update on CFIC Implementation Plan

Pat Waukau waukau at ucar.edu
Fri Jan 4 14:50:29 MST 2008


Wishing you and the members of the President's Council a Happy New Year
as well!   With the present budget situation your leadership will be
critical in guiding the organization through this difficult period.

Thank you for your candid comments regarding the progress of the
Collocation Facilities Implementation Plan.  Underlying our stated reasons
for extending the time frame to complete the plan was our recognition
that we were not effectively communicating the necessary information
to those who would be directly affected by the change.  In addition,
during meetings with these groups technical and financial issues were
brought up which will need to be addressed in more detail.  That said in
this fiscally constrained time we will need to navigate a balance between
what is critical to the successful provision of  collocation facilities
versus what is desirable but not necessarily required.  In addition, we
will develop alternate scenarios dependent on the final resolution
of the Wyoming data center.

With regards to the requested position for a collocation facility manager
in the FY09 budget and the addition of two part time positions for
technical and operational support in FY10, we will table these requests
at this time.  This would be with the understanding that once the final
plan is approved, these positions would be reconsidered for inclusion
in the budget. Since the final plan will include computing space growth
and equipment replacement needs there will be financial impacts to the
various groups.  It is important to note, that the current plan includes
a cost allocation methodology that will recover costs for the creation
and management of these facilities, along with actual utility usage,
from the divisions and programs.  Costs would be allocated proportional
to an individual groups usage.

The committee has developed an Action Plan for revision and completion
of the Collocation Facilities Implementation Plan and posted a revised
time line on the wiki site.  We anticipate having the final document
available for review in the March time frame.  If you need any additional
information, please contact me.

On behalf of the committee membership, thank you for your support.


On Tue, Jan 01, 2008 at 09:11:08AM -0700, Rick Anthes wrote:
> Hi Pat,
> First of all let me wish you and everyone a Happy New Year!
> I have been thinking about your request to approve a new position and 
> the status of the plan.
> As I recall our earlier discussions, we thought we pretty much had to 
> support a consolidation of division and program computers because of 
> space, power and cooling requirements.  However, I have heard recently 
> that there are concerns in some of the programs about the way this plan 
> is developing.  It is important to make sure that all affected programs 
> are on board with the plan that is finally developed, and I hope you and 
> your committee are considering all the concerns.
> According to your table, the increased costs associated with a manager 
> of this new facility would be $129,509 in FY09 and $214,129 in FY10.  
> Unless the programs who use the new facility reduced their costs by at 
> least this amount, the co-location will cost, not save money to the 
> programs.  As you may have heard, the recent budget for FY08 approved by 
> Congress and signed by the President contains a much smaller increase 
> for NSF and the other agencies who sponsor us than we expected, and NCAR 
> may well receive a level NSF budget for FY08 at best, and this starts 
> out the FY09 NCAR base at a lower level that we expected.  In response, 
> I have asked all managers of G&A and indirect costs to try to keep their 
> budgets in FY09 equal to or less than their FY08 budgets.  Therefore, I 
> am reluctant to approve an additional $129,509 in FY09 for a new 
> facility manager.  Also, I would like to see a completed plan that has 
> widespread support before approving additional positions.  Due to the 
> slowing down of the Wyoming project, it seems that we have time to make 
> sure we all have this right.
> Therefore, I am asking you to complete the plan with input from all 
> concerned parties, present it to the UMC for discussion and approval to 
> go ahead, and then we can consider new positions.  If we decide to hire 
> a new person in FY09, we can still do so, realizing that this would 
> contribute to a negative variance in FY09.
> Thanks very much Pat.
> Rick
> Pat Waukau wrote:
> >President's Council Members:
> >
> >Following a recent review of the draft Collocation Facilities
> >Implementation Plan, it became clear that we were missing critical
> >financial and technical information that would produce a more cohesive and
> >complete document.  In addition, due to recent changes in our proposed
> >infrastructure build out, and competing project deadlines encountered by
> >the external consulting firm that is preparing the site feasibility study,
> >that report will be unavailable until later this month.
> >
> >In order to effectively gather and incorporate the necessary financial
> >and technical information required with the personnel resources available
> >and collectively review the site feasibility study, the committee will
> >need additional time to produce the final report, with the expectation
> >of delivering the final report in the March 2008 time frame.  If the
> >President's Council approves this extension, the final report will
> >not be available for review prior to budget discussions for FY09.
> >With that being the situation the committee requests that a placeholder
> >be included in the budget for a collocation facility manager position
> >in the FY09 budget ($129,509 S&B, see attached). If in its final review,
> >the President's Council chooses not to move forward with the Collocation
> >Facilities Implementation Plan the position would be removed from
> >the budget.
> >
> >Should the President's Council wish to discuss this further, please feel 
> >free
> >to contact me.
> >
> >Thanks, Pat
> >
> >  
> -- 
> ******************************************************************
> Dr.Richard A. Anthes 
> Phone:  303-497-1652
> President
> University Corporation for Atmospheric Research
> P.O. Box 3000
> Boulder, CO  80307-3000
> For delivery via express mail, please use:
> 1850 Table Mesa Drive
> Boulder, CO  80305
> *****************************************************************

Pat Waukau   waukau at ucar.edu
Head, Systems Group
Mesoscale and Microscale Meteorology Division
P. O. Box 3000 
Boulder, CO  80307
(303) 497-8906 (Office)
(303) 497-8181 (FAX)

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