<div dir="ltr"><span id="gmail-docs-internal-guid-ded302ac-7fff-25e4-47bc-566d205319df"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:"Times New Roman";color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Dear CEDAR community,</span></p><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt;padding:4pt 0pt 5pt"><span style="font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The virtual workshops are a grassroot effort as the technology for the individual workshop will be provided by the conveners and scheduling will only be guided by the CSSC. These workshops have to take place between 23-26 June to be included in the CEDAR schedule.</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt;padding:1pt 0pt 0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Conveners need to provide their </span><a href="https://docs.google.com/forms/d/e/1FAIpQLSfNUMWzLk6EiJ6jZWSv8zpO7jS3H_4crz0oCk5PKhk1VARx3g/viewform?usp=sf_link" style="text-decoration-line:none"><span style="font-size:9.5pt;color:rgb(51,102,187);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">workshop information via the form here by June 8</span></a><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">.</span></p></li><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Conveners of already </span><a href="http://cedarweb.hao.ucar.edu/wiki/index.php/Special:CEDAR_Workshop_Proposal_List?yr=2020" style="text-decoration-line:none"><span style="font-size:9.5pt;color:rgb(51,102,187);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">proposed workshops</span></a><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> will be contacted and asked if they plan to organize a virtual workshop. Filing the </span><a href="https://docs.google.com/forms/d/e/1FAIpQLSfNUMWzLk6EiJ6jZWSv8zpO7jS3H_4crz0oCk5PKhk1VARx3g/viewform?usp=sf_link" style="text-decoration-line:none"><span style="font-size:9.5pt;color:rgb(51,102,187);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">workshop information sheet by 8 June</span></a><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> is still required.</span></p></li><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Additional workshops - not included in already </span><a href="http://cedarweb.hao.ucar.edu/wiki/index.php/Special:CEDAR_Workshop_Proposal_List?yr=2020" style="text-decoration-line:none"><span style="font-size:9.5pt;color:rgb(51,102,187);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">proposed workshops list</span></a><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">- can be planned and the information needs to be provided via the </span><a href="https://docs.google.com/forms/d/e/1FAIpQLSfNUMWzLk6EiJ6jZWSv8zpO7jS3H_4crz0oCk5PKhk1VARx3g/viewform?usp=sf_link" style="text-decoration-line:none"><span style="font-size:9.5pt;color:rgb(51,102,187);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">workshop information form by 8 June</span></a><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">.</span></p></li><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Scheduling will be done online by the convener (9-12 June) with a suggested schedule developed by the CSSC. Due to the current situation with the need of flexibility the CSSC will not control the schedule but suggest changes to avoid overlap. Priority in scheduling will be given to already </span><a href="http://cedarweb.hao.ucar.edu/wiki/index.php/Special:CEDAR_Workshop_Proposal_List?yr=2020" style="text-decoration-line:none"><span style="font-size:9.5pt;color:rgb(51,102,187);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">proposed workshops</span></a><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">.</span></p></li><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">A general workshop schedule will be provided to all registered CEDAR meeting participants via email and will be posted here.</span></p></li><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The individual workshops will get a wiki page to post the workshop agenda and other information.</span></p></li><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Community members interested in participating in a workshop can either contact the conveners who can invite them or conveners can send the video conferencing connection information to maute at <a href="http://ucar.edu">ucar.edu</a> by June 17. The information will be gathered in a pdf with the schedule and distributed to all registered CEDAR participants via email.</span></p></li><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">No video conferencing connection information will be publicly posted.</span></p></li><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Guidance for individual workshops:</span></p></li></ul><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">core hours are 9-3PM Mountain time to cover 4-5 core time zones.</span></p></li><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">length up to 120 min. Please take the time at the beginning of the workshop to go over technology, virtual meeting etiquette (such as muting) and instructions how the audience can interact e.g., chat, epolling etc.</span></p></li><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Consider having at least 1 dedicated moderator (co-host) for your workshop to channel audience feedback and deal with any potential issues e.g., unintended noise.</span></p></li><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:0pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Consider having at least a 10-15 min break between workshops like it would be during an in-person meeting, e.g. end not at the full hour but 15 min earlier.</span></p></li></ul><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:square;font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.8;margin-top:0pt;margin-bottom:1pt"><span style="font-size:9.5pt;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Due dates:</span></p></li></ul><p dir="ltr" style="line-height:1.8;margin-left:15pt;margin-top:2pt;margin-bottom:7pt"><span style="font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">8 June: </span><a href="https://docs.google.com/forms/d/e/1FAIpQLSfNUMWzLk6EiJ6jZWSv8zpO7jS3H_4crz0oCk5PKhk1VARx3g/viewform?usp=sf_link" style="text-decoration-line:none"><span style="font-size:9.5pt;font-family:Arial;color:rgb(51,102,187);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">workshop information form due</span></a></p><p dir="ltr" style="line-height:1.8;margin-left:15pt;margin-top:2pt;margin-bottom:7pt"><span style="font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">9-12 June: Scheduling workshops</span></p><p dir="ltr" style="line-height:1.8;margin-left:15pt;margin-top:2pt;margin-bottom:7pt"><span style="font-size:9.5pt;font-family:Arial;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">13-17 June: Virtual meeting information has to be sent to maute at <a href="http://ucar.edu">ucar.edu</a> to be provided to the community.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:"Times New Roman";color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">For questions please contact <a href="mailto:maute@ucar.edu">maute@ucar.edu</a>.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:"Times New Roman";color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Delores Knipp and the CSSC</span></p></span><br class="gmail-Apple-interchange-newline"><div><br></div></div>